DATED: March 29, 2010
TO: Salem Times Commoner
CC: Mayor and City Council
City Manager
City Attorney
Department Directors
WJBD Radio
Centralia Sentinel
Please publish the following notice in the legal section of the Salem Times Commoner on April 2, 2010
PUBLIC NOTICE OF
BUDGET WORKSHOP MEETING OF THE SALEM CITY COUNCIL
AND OF
PUBLIC HEARING FOR FYE-2011 ANNUAL BUDGET AND
ORDINANCE AMENDING THE FYE-2010 ANNUAL BUDGET
PURSUANT TO THE OPEN MEETINGS ACT, notice is hereby given of the following meetings of the Salem City Council:
Notice is hereby given that the Salem City Council will meet at 5:00 p.m. on Monday, April 12, 2010 for the purpose of conducting a Workshop regarding the Fiscal Year Ending 2011 Annual Budget Ordinance.
Notice is hereby given that the Salem City Council will meet at 6:00 p.m. on Monday, April 19, 2010, in the Council Chambers of Salem City Hall, 101 South Broadway, Salem, Illinois for a Public Hearing of the Proposed Fiscal Year Ending 2011 Annual Budget Ordinance and Ordinance Amending the Fiscal Year Ending 2010 Annual Budget. Copies of the proposed FYE-2011 Annual Budget for the City of Salem will be available for public inspection at the Salem City Hall and at Bryan Bennett Library on April 8, 2010.
CITY OF SALEM, ILLINOIS
Jane Marshall, CMC
City Clerk
______________________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________________
PUBLIC HEARING
CITY OF SALEM
FY-10/11 ANNUAL BUDGET
APRIL 19, 2010
6:00 P.M.
_______________________________________________________________________________________________________________________________
AGENDA
CITY OF SALEM
REGULAR CITY COUNCIL MEETING
MONDAY, APRIL 19, 2010
Following Public Hearing
I. Call to Order
II. Prayer and Pledge of Allegiance
III. Approval of Minutes – April 5, 2010; April 12, 2010 Budget Workshop
IV. Presentation of Petitions and Public Comments
V. Mayor’s Report and Presentations
VI. City Council Action
1. Recommendation for Appointments to Various Boards and Commissions
2. CDAP Loan Request - Kid Care, Inc.
3. Softball Field Lease Agreement – Salem Community High School
4. Recommendation for Final Plat Approval - Ashley’s Park Addition Subdivision – Corner West Lake and South College Streets
5. Ordinance Amending FY 2009/2010 Annual Budget
6. Ordinance Adopting Annual Municipal Budget for FY2010/2011
7. Ordinance Authorizing Transfer of Monies from Working Cash Fund To General Fund
8. First Reading - Ordinance – Amending Chapters 5 and 15 – Domestic Pet Restrictions in City Parks While City Recreation Department Sponsored Events are in Progress
9. Bills Payable
VII. City Manager Report
VIII. City Attorney Report
IX. City Council Report
X. Adjournment
Thomas F. Christie
City Manager
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MINUTES
PUBLIC HEARING
CITY OF SALEM
FY-10/11 ANNUAL BUDGET
APRIL 19, 2010
6:00 PM
The Salem City Council met at 6:00 p.m. on Monday, April 19, 2010, in the Council Chambers of Salem City Hall, 101 South Broadway, Salem, Illinois for a Public Hearing of the Proposed Fiscal Year Ending 2011 Annual Budget Ordinance.
Mayor Ferguson called the Hearing to order at 6:15 p.m., prior to adoption of an Ordinance approving the 2010/2011 Annual Budget. Those Council Members present were Councilmen Carr, Meador, Huddlestun and Black. Also present were City Manager Christie, City Clerk Marshall, Finance Director Shook, City Attorney Jones, Department Heads and members of the media, along with members of the public.
City Manager Christie indicated the proposed budget is balanced for a total amount of $20,326,474.00. He gave a brief summary of funds and capital improvements that were included in the budget. He also commended Staff and Finance Director Shook for their diligent work with the budget.
There being no public comments received, the meeting returned to regular session at 6:23 P.M.
_________________________________________________________________________________________________________________
MINUTES
CITY OF SALEM
REGULAR CITY COUNCIL MEETING
APRIL 19, 2010
6:00 P.M.
I. CALL TO ORDER
The Salem City Council met in regular session on April 19, 2010, at the hour of 6:00 p.m. in the Council Chambers of Salem City Hall. The meeting was called to order by Mayor Ferguson.
Council Members present upon roll call:
Councilman Kip Meador
Councilman Steve Huddlestun
Councilman David Black
Councilman Tom Carr
Mayor Leonard E. Ferguson
Others Present:
City Manager Thomas F. Christie
City Attorney Michael R. Jones
City Clerk Jane Marshall
Finance Director Marilyn Shook
Public Works Director John Pruden
Economic Development Director Tracey McDaneld
Chief of Police Ron Campo
Code Enforcement Officer Brad Crow
Assistant to the City Manager Bev West
Recreation Director Sherry Daniels
Library Director Kim Keller
Media: Salem Times Commoner, WJBD Radio, US Sonet (video taping)
Several members of the public
Absent:
DOEM Director Terry Mulvany
II. PRAYER AND PLEDGE OF ALLEGIANCE
Opening prayer led by Councilman Carr, followed by the Pledge of Allegiance to the Flag.
III. APROVAL OF MINUTES – April 5, 2010 & Workshop Meeting of April 12, 2010
Minutes of Regular City Council Meeting of April 5, 2010 were presented for review.
Councilman Black requested that Item 7 be clarified to read “to the Salem city limits.” Councilman Black moved and Councilman Carr seconded the motion to approve the minutes of Regular Council Meeting of April 5, 2010 as corrected and waive the reading. Roll call vote. AYES: Councilmen Carr, Meador, Huddlestun, and Black. NAYS: None. Motion declared carried.
Councilman Carr moved and Councilman Black seconded the motion to approve the minutes of Workshop Meeting of April 12, 2020 as written and waive the reading. Roll call vote. AYES: Councilmen Meador, Huddlestun, Black and Carr. NAYS: None. Motion declared carried.
IV. Presentation of petitions and Public Comments
Remove Agenda Item #2 – CDAP Loan Request
City Manager Christie asked to remove Item #2 – CDAP Loan Request by Kid Care, Inc. from the agenda until additional information is available. He also asked for consideration to call a Special Meeting when the information becomes available. (Possibly Monday, April 26, 2010.) Councilman Black moved and Councilman Carr seconded the motion to table Item #2 – CDAP Loan Request by Kid Care, Inc. until additional information becomes available. Roll call vote. AYES: Councilmen Huddlestun, Black, Carr, and Meador. NAYS: None. Motion declared carried.
Request for Cross-Walk at 1213 East Main Street
John Harvester, 502 Airport Road, Salem, IL addressed Council in behalf of the Salem Church of Christ at 1213 East Main Street. He indicated that two members use handicapped scooters to travel to church and because the sidewalk is broken up on the south side of the street, they have to travel on the north side of the street with no access for them to cross Route 50 at the Church building. He indicated that he has contacted IDOT in Collinsville and was told that they would look at putting in a crossing at the top of the hill, but the City of Salem would need to ask them to look at it. He asked if there was anything that could be done. City Manager Christie indicated he has no objection to a cross-walk, but has found that cross-walks do little to help reduce accidents; they do increase
the liability of the City, and does not improve the safety for persons crossing. Public Works Director Pruden agreed, cross-walk areas do not require vehicles to stop, only “red” lights require traffic to stop. Pruden was instructed to follow-up with IDOT to see what they suggest.
V. Mayor’s Report and Presentations
None.
VI. City Council Action
1. Recommendation for Appointments to Various Boards and Commissions
Councilman Carr moved and Councilman Black seconded the motion to approve by omnibus vote the recommendations for re-appointment to various Boards and Commissions as listed:
Donald Swan Airport Authority 5-Year Term to 4/30/2015
Joyce Hahn Library Board 3-Year Term to 4/30/2013
Bill Hines Library Board 3-Year Term to 4/30/2013
William Vogt Board of Police Commissioners 3-Year Term to 4/30/2013
Jim Wheeler Police Pension Board 2-Year Term to 4/30/2012
Duane Engel Zoning Board of Appeals 5-Year Term to 4/30/2015
Mike Molenhour Zoning Board of Appeals 5-Year Term to 4/30/2015
Jeannine Richards Historical Commission 3-Year Term to 4/30/2013
Donald Mills Historical Commission 3-Year Term to 4/30/2013
Paul Moore Tree Board 3-Year Term to 4/30/2013
Doris Purcell Tree Board 3-Year Term to 4/30/2013
Roll call vote. AYES: Councilmen Black, Carr, Meador, and Huddlestun. NAYS: None. Motion declared carried.
2. CDAP Loan Request - Kid Care, Inc.
This Item tabled until additional information is available.
3. Softball Field Lease Agreement – Salem Community High School
A request was received from Mr. Detering, Superintend at Salem Community High School to renew the lease agreement for use of the ball field in Bryan Park. A three-year lease renewal agreement was presented for Council consideration. Councilman Black moved and Councilman Huddlestun seconded the motion to approve renewal of the 3-year lease agreement between the City of Salem and the Salem Community High School for use of the former Little League ball field located in Bryan Park. Roll call vote. AYES: Councilmen Carr, Meador, Huddlestun, and Black. NAYS: None. Motion declared carried.
4. Recommendation for Final Plat Approval - Ashley’s Park Addition Subdivision – Corner West Lake and South College Streets
Following a Public Hearing held by the Planning Commission on April 13, 2010 and upon review of the plat and per Public Works Director Pruden’s satisfactory review for compliance with the City Code, the Planning Commission approved the Preliminary Plat for Ashley’s Park Addition and forwarded a recommendation for Council consideration of final approval of a Plat for the Ashley’s Park Addition subdivision. Councilman Black moved and Councilman Carr seconded the motion to accept the recommendation from the Planning Commission to approve as Final Plat, the plat presented for Ashley’s Park Addition subdivision. Roll call vote. AYES: Councilmen Meador, Huddlestun, Black and Carr. NAYS: None. Motion declared carried.
5. Ordinance 2010-03 – Ordinance Amending FY 2009/2010 Annual Budget
Councilman Black moved and Councilman Huddlestun seconded the motion to approve Ordinance 2010-03, an Ordinance Amending FY 2009/2010 Annual Budget that was approved by ordinance 2009-06. Roll call vote. AYES: Councilmen Huddlestun, Black, Carr, and Meador. NAYS: None. Motion declared carried.
PUBLIC HEARING 6:15 pm – 6:23 pm
6. Ordinance 2010-04 – Ordinance Adopting Annual Municipal Budget for FY2010/2011
Following the Public Hearing, City Manager Christie recommended approval of the 2010/2011 Annual Budget in the amount of $20,326,474.00.
Mayor Ferguson questioned if funds were included in the budget for the employee wellness program; for SCIGA; and a 3% wage increase for non-union employees with no exceptions.
City Manager Christie commented, no and yes, regarding the wellness program - there is not a specific line item; adding that perhaps there are funds that are incorporated within the budget in General Administrative costs projected for partially self-funded health insurance and in addition to that, funds not reflected are funds in reserves in that fund. Indicating that if the city decided to do any kind of wellness program, it would come from those reserves.
City Manager Christie answered that SCIGA funds would come from the dues and subscriptions account.
Christie also addressed the question regarding pay increases, commenting a 3% pay increase for non-union employees and a 3.5% increase for union employees is included for everyone, with no exception.
Mayor Ferguson questioned if there would be a salary ordinance and requested a listing of all the salaries for City employees. City Manager Christie commented he sees no need for an ordinance because the ordinances in the past have shown a range for each position and was misleading in that it did not list each employee and their actual salary. City Manager Christie agreed he would provide Council with a pay rate schedule.
Mayor Ferguson commented he appreciates the fact that we will have a balanced budget with no employee lay-offs or rate increases.
Councilman Black moved and Councilman Carr seconded the motion to approve Ordinance 2010-04, an Ordinance Adopting the Annual Municipal Budget for FY2010/2011. Roll call vote. AYES: Councilmen Black, Carr, Meador, and Huddlestun. NAYS: None. Motion declared carried.
7. Ordinance 2010-05 – Ordinance Authorizing Transfer of Monies from Working Cash Fund To General Fund
Councilman Black moved and Councilman Huddlestun seconded the motion to approve Ordinance 2010-05, an ordinance authorizing the transfer of monies from Working Cash Fund to the General Fund. Roll call vote. AYES: Councilmen Carr, Meador, Huddlestun, and Black. NAYS: None. Motion declared carried.
8. First Reading - Ordinance – Amending Chapters 5 and 15 – Domestic Pet Restrictions in City Parks While City Recreation Department Sponsored Events are in Progress
City Manager Christie commented this ordinance that is presented for first reading was initiated by Recreation Director Daniels due to an incident that happened in the park during a recreation event where a child was bitten by a dog that was properly leased. The main intent is to try to provide additional protection to individuals while at recreational events in the park. He added that it in no way intends to restrict animals in the park, only to restrict them at any recreational event where there are crowds.
Mayor Ferguson added, - he has noticed that people bring their pets in the crowd,(Bluegrass Festival, etc) and it seems out of place to have pets in crowds. This is not restricting dogs from entering the park, only in areas where recreational events are in progress. Council discussed problems with the proposed ordinance and personal responsibility of the pet owners and the parents. Some of the issues discussed included dogs assisting handicapped persons; recreational programs for pets; Relay for Life “Bark in the Park”; consequence for bringing a dog to the park. Also, this ordinance is due to only one incident.
This being first reading, no action taken.
9. Bills Payable
Bills payable listing for period ending April 19, 2010 for a total amount of $1,621,583.25 was presented for review. Following review period, Councilman Black moved and Councilman Huddlestun seconded the motion to approve bills payable as listed. Roll call vote. AYES: Councilmen Meador, Huddlestun, Black and Carr. NAYS: None. Motion declared carried.
VII. City Manager Report
· There will be an American Red Cross blood drive on April 28th between 12:00 and 6:00 p.m. at the Marion County Fair Grounds.
· Thanks to Annette Brushwitz for all her work at the Sweney Corner, the flower beds have been cleaned and re-planted, the fountain turned on and the grass has been mowed.
VIII. City Attorney Report – No report
IX. City Council Report
Councilman Carr - Thanked Keep Salem Beautiful for co-hosting the Electronic Recycling Event on Saturday the 17th with Secure Processors from Flora.
Councilman Meador – No report
Councilman Huddlestun - No report
Councilman Black congratulated City Manager Christie and Betty on the birth of their new grandchild.
Others – Mayor Ferguson thanked all the City hall staff and all the public in general for their kindness shown to his family during the loss of his son.
X. Adjournment
There being no further business for discussion at 6:52 p.m. , Councilman Black moved and Councilman Huddlestun seconded the motion to adjourn. Roll call vote. AYES: Councilmen Huddlestun, Black, Carr and Meador. NAYS: None. Motion declared carried.
Jane Marshall, CMC
City Clerk
Approved as written by City Council 5/03/2010.
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